Reinventing healthcare one patient at a time

Public Notices / Vendors

A letter to our trusted vendors on the impacts of COVID-19 from CFO Marc Mesick

Click to open a letter to our vendors and suppliers

Public Notice to Suppliers

To: Ellis Medicine Vendors, Contractors, and Agents

Subject: Compliance with Fraud and Abuse Laws


Ellis Medicine is committed to conducting its business with integrity and in compliance with applicable federal and state laws and regulations. As a business partner, we expect that you will understand and support our policies.

As a participant in the Medicaid Program that receives the minimum amount in payments annually, we are obligated to comply with the terms and requirements of the Deficit Reduction Act of 2005 (the “DRA”). In accordance with the DRA, we have written policies and procedures for all employees that provide detailed information about the Federal and New York State False Claims Acts, the Program Fraud Civil Remedies Act, relevant state laws, the whistleblower protections under such laws, and Ellis Medicine’s policies for detecting and preventing waste, fraud, and abuse. You can find copies of our polices in the Public Notices Section of Ellis Medicine’s website:

The DRA also requires that we provide this information to our vendors, contractors and agents for your review and that you agree to abide by the high ethical standards Ellis Medicine upholds in the work you do for us. 

Ellis Medicine strongly encourages you to report any concerns about the work you do for us to our Audit and Corporate Compliance Department at 518-831-7062 or by calling our Fraud and Compliance Hotline at 1-888-253-7864.

If you have any questions about our corporate compliance policies or applicable federal and state laws, please contact the Audit and Compliance Department at 518-831-7062.

Thank you.

Materials Management Contact Information

Ellis Health Center
600 McClellan Street
Schenectady, NY 1204
Phone: 518.243.4465
Office Hours: Monday-Friday, 8:00 AM – 4:00 PM

Vendor Credentialing Information

Ellis Medicine requires vendors to participate in our electronic vendor tracking program, Reptrax.

  • Log into or call 1.972.316.6518 for credentialing details and instructions before making appointments.
  • Vendors will not be allowed access unless properly badged thru Reptrax.

   Vendors are required to read Ellis Medicine's Vendor Representative Conduct Policy


Ellis Medicine is an active member in HIXNY (Healthcare Information Exchange New York).  HIXNY aims to extend the collaborative use of health information technology with other regional medical professionals in a shared effort to improve healthcare delivery.  Learn more at

Purchase Order Terms and Conditions

Click to open Ellis' Purchase Order Terms and Conditions
  • 2022 Patient Financial Assistance Policy (English)
  • 2022 Patient Financial Assistance Policy (Spanish)
  • 2022-2023 Belanger School of Nursing Code of Conduct
  • Building consensus with Ellis nurses
  • Ellis Medicine Consolidated Financial Statement (2022)
  • Ellis Medicine Consolidated Financial Statement 2021
  • Ellis Medicine Consolidated Financial Statement 2023
  • Ellis Medicine Form 990 (2021)
  • Ellis Medicine Form 990 2020
  • Ellis Medicine Form 990 2022
  • Ellis Medicine Form 990_T_2020
  • Ellis Medicine Form 990-T (2021)
  • Family Presence and Visitor Policy Guidelines Aug 2022
  • Form 990-T 2022
  • March 29 2024 Nursing Update
  • May 29, 2024 Nursing Update
  • Nursing Update: Recruitment and Retention News
  • Recruitment and Retention Update
  • Union Negotiations Update June 5 2024
  • Visitation Flyer Update B 08_25_2022
  • Visitation Flyer Update Dec 9 2022
  • Visitation Summary: Updated August 25 2022